How to create AI file notes as financial adviser

Creating accurate and timely file notes is a critical part of every financial adviser's workflow. But let's be honest—it's also one of the most time-consuming.

Many advisers have experimented with tools like Otter or even ChatGPT to speed things up. And while these tools can transcribe and summarise conversations reasonably well, they come with two major drawbacks:

• They weren't built for financial services, so they often miss the nuances of adviser-client conversations.
• They don't meet strict data privacy and compliance requirements, which makes them risky to use for handling sensitive client information.

A Better Way: Using Marloo

If you're looking for a tool that understands both your workflow and your compliance obligations, it's worth checking out Marloo.

Marloo was designed specifically for financial advisers. It's SOC 2 compliant, highly secure, and built to handle sensitive information with the privacy standards our industry demands.

How it works

• Sign up for Marloo
• Connect your Microsoft 365 calendar (or Google calendar)
• Invite Marloo to your meeting

That's it. Marloo can automatically join client meetings (via Microsoft Teams or Zoom), transcribe the conversation, and generate a professional-grade file note within minutes.

No Meeting Bot? No Problem.

Not every meeting happens online, and not every adviser wants an AI bot in the room. Marloo works just as well for in-person meetings or meetings you've already recorded.

Step 1: Sign up and connect your calendar

Step 2: Have a meeting with your client

Step 3: Marloo transcribes the meeting

Step 4: Generate a file note using your custom template

Step 5: Chat with Marloo about the meeting